As with all other aspects of employee safety, it is important that your business has documented policies and procedures to help manage the risks associated with the safety of employees when driving. Writing and updating fleet policies and procedures. Driver policy and safety manual woods trucking services. Fleet and driver vehicle osha safety program safetyinfo. Policy company name is committed to instituting and maintaining a fleet safety program. Compliance with the company fleet management policy, state and federal laws is required of all drivers and passengers.
Thus, federal funded accounts cannot be charged or billed for services provided by us. It is also understood that the information contained herein is subject to change at the discretion of the company. Motor vehicle and fleet management policy and procedures. Motor vehicle and fleet management best practice guidelines 7 should contain the following. However, as studies have indicated, often it is the lack of a documented policy procedure, substandard training or communication of policies, or simply a substandard policy in. Any employee approved to operate a vehicle is prohibited from operating such vehicle if the employee knows or should know that hisher right or ability to operate such vehicle is impaired, restricted, suspended or revoked. State of wisconsin fleet driver and management policies and procedures manual i table of contents executive summary 1 preface 2 authority 2 definitions of terms 2 chapter one. State of wisconsin fleet driver and management policies and procedures manual 3 definitions of terms agency. Fleet management policy fleet management overview fleet.
The smooth operation of the fleet requires a set of clearly stated policies and procedures, relating to how fleet users conduct business with the fleet management division and how all fleet units are cared for and utilized. Policies and procedures for vehicle fleet management july 2010 2. Fleet services oahu policy manual pdf termination of services for federal funded accounts effective june 1, 2001 since june 1, 2001, fleet services has ceased providing services to federal funded accounts. The length of a suspension of privileges will be determined by the fleet administrator and may range from thirty days to a. Fleet driver policies 1 who may drive a state vehicle 1 1. The 14 hour period begins once the driver ends his 10hour break by making an entry line 4, on duty, or line 3,driving. Regardless of how the time is spent, the driver must take a 10hour break at the end of 14 hours. Driver policy uconn relies on the operation of universityowned motor vehicles to conduct official university business.
When the vehicle is in good, safe mechanical condition. The beginners guide to fleet management page 3 analyzing recorded data, extrapolating issues from the data, and recommending solutions. The fleet manager also engaged key stakeholders to support development and deployment of a tailored approach. Office of fleet management services policies and procedures. When incidents occur, carriers have an opportunity to refer to their fleet safety manual, during the incident investigation, to determine if procedures were followed. The company driver manual is a key communication link between the company and its drivers. No specific vehicle preventative maintenance management. The fleet management policy deals with the municipal rules required to ensure the enforcement of appropriate stewardship of vehicles. Company name recognizes that the responsibilities for safety and loss prevention must.
Use this sample policy to build your fleet safety and loss. Fleet managers should be able to view common routes that their vehicles take and identify alternate routes or travel schedules for decreasing idle times and avoiding heavy traffic patterns. It conveniently brings together information about the company, its policies and procedures. Doa approved and issued this fleet drivers and management policies and procedures manual to control the use of all state vehicles. Fleet driver and management policies and procedures manual. Authorized vehicle use agreement, signed by driver and supervisor. The fleet drivers and management policies and procedures manual is based on the collection of statutes, administrative codes, memoranda and collective bargaining agreements that govern the use of state vehicles. The employee in a state agency who manages vehicles leased from doa. You may also contact a state fleet representative at the following. As such, the university is committed to minimizing transportation costs, reducing risk, safeguarding personnel, protecting and maintaining property, and clarifying acceptable use. It is the policy of the company to hire drivers who are qualified or trainable for employment as determined by our standards of physical fitness, education, experience, aptitude, and character. However, it is not the intent of the company to list all of its programs, policies and or procedures in. Drivers are personally responsible for the cost of all traffic citations, parking tickets, locksmith calls for retrieving keys, etc.
The department of administrative services works with and under the direction of the office of planning and budget to carry. State of delaware government support services fleet services. State of wisconsin fleet driver and management policies and procedures manual 2 preface authority the fleet drivers and management policies and procedures manual is based on the collection of statutes, administrative codes, memoranda and collective bargaining agreements that govern the use of state vehicles. Because our company has an interest in your personal safety, and the general public as well, our established policy provides that vehicles should be operated only. State of wisconsin fleet driver and management policies and procedures manual 2 preface authority the fleet drivers and management policies and procedures manual is based on the collection of statutes, administrative codes, memoranda and collective bargaining agreements that. Copies of driver medical exam results as required cdl 5. The agency employee who reserves and issues pool vehicles.
Read the dsu motor vehicle and fleet management policy and procedures manual. Listed below are the individual fleet services operating policies and procedures. Only authorized individuals may drive a company vehicle. State of wisconsin fleet driver and management policies and procedures manual i table of contents executive summary 1 preface authority 2 definitions of terms 3 chapter one. Driver policy and procedure manual pep boys has arranged with ari to handle the daytoday interaction with fleet drivers. The beginners guide to fleet management encore protection. Motor vehicle and fleet management best practice guidelines. This policy manual, along with additional information, printable forms, and division personnel is listed on our website. Fleet risk management policies and procedures as with all other aspects of employee safety, it is important that your business has documented policies and procedures to help manage the risks associated with the safety of employees when driving. Among the topics are established driving policies and procedures, regulatory compliance, vehicle maintenance and inspections, accident reporting procedures, and defensive driving procedures after successfully completing the classroom portion of the orientation, all new drivers will be assigned to a driver trainer. Company vehicle policy page 1 of 6 company vehicle policy overview as an authorized driver of a company vehicle, you have been given certain privileges.
To improve fleet safety through improved communication. State fleet services 608 east boulevard avenue bismarck, nd 585050700 phone. Corporate safety policy laredo trucking is committed to ensuring that practical and effective measures are in place to protect the health and safety of our employees, clients, subcontractors, suppliers, the environment, and the public. Financial administration by the financial officer, and. Company vehicle policy easy to edit sample template.
How to write your companys car policies and procedures manual. Because policies and procedures are the foundation of a nonregulated fleet program, the company strengthened its overall driver policy. If however in determination of facts, fleet services finds the actions of the driver are particularly grievous e. Introduction this manual is designed to provide drivers, employees, and all other concerned parties with information regarding the operational policies, safety policies and general practices of this company. Processes exist to establish driving related policies and procedures.
It also outlines the requirements for qualifying for a company car, basic rules employees must follow when using company vehicles, and disciplinary action for misusing vehicles. No person may use a company vehicle, or permit the use of a company vehicle, in the. Company intervention and driver accountability policy. This link is only available from within the state domain. Office of fleet management services an organizational unit within the director. This section should explain the responsibilities of the fleet department, which include vehicle selection and acquisition, controlling accident costs, and developing safe driving programs, to name a few.
The goal of the fleet safety program is to take the proper steps to prevent loss of life, injury, or property damage to all employees and members of the general public. A company vehicle policy, or company vehicle use agreement, establishes which employees are eligible for a company fleet vehicle. This fleet policy reflects the requirements and standards to effectively manage our fleet of company vehicles. Marys county government transportation policies and procedures manual page 7 section 2. State of maryland policies and procedures for vehicle fleet. State departments, boards, commissions, institutions, and university campuses, except agency heads. You assume the duty of obeying all motor vehicle laws, maintaining the vehicle properly at all times and, otherwise, following the policies and procedures outlined in the following. If you would like a complete copy of the policies and procedures, see the links at the bottom of the page. In order to properly service your needs, ari has assigned a team of fleet administrators to handle inquiries you might have regarding information pertinent to your vehicle and pep boysvehicle policies. Regular reports to the board on safety matters, including driving risks. This manual contains information on various topics intended to. Fleet driver policies who may drive a state vehicle 1. It is the intent of this company to operate safely and in accordance with the. Physical administration by the fleet management managers.
Mar 01, 2006 most agencies post policies and procedures on their web site. The next section of the manual should provide a detailed explanation of your companys fleet administration activities. Additional policies and directives may be issued at any time. Sample fleet management policy table of contents i. Employees who need transportation in the course of their normal work may be assigned a company vehicle or use one from the company fleet. Within the 14 hours allowed to the driver, only 11 of those hours may be spent on line 3, driving.